Use Zoom with Melora Connect

Before you start

Zoom is an add-on that the Melora team turns on for your organization. If the Zoom card in Melora says "Not enabled", ask your Melora contact to turn it on. You also need a Zoom account and the right to manage settings in Melora.

Add the app: connect Zoom

1. In Melora Connect, click Settings in the menu, then the Integrations tab.
2. On the Zoom card, click "Connect Zoom".
3. Sign in to Zoom with the account that should host your meetings, and allow every permission Melora asks for.
4. You return to Integrations, and the card shows the Zoom account that is connected.

Meetings are created in that Zoom account. If the person who connected it leaves, connect again with another account.

Create a meeting for an event

1. Open the event, or create a new one, and choose a virtual or hybrid format in Planning.
2. Tick "Create a Zoom meeting for this event" instead of pasting a link.
3. Continue or save. Melora creates the meeting at the event's time and shows its link. Each member who is going gets their own join link on the event page.

When you change the event's time or name and save, Melora updates the Zoom meeting. When you cancel or delete an upcoming event, Melora deletes its Zoom meeting. To use a different link, untick the box, confirm, and paste your own link. If a change could not reach Zoom, the event says so with a Retry button, and your change in Melora is always saved.

Create a meeting for a committee meeting

1. Open the committee and its Meetings tab, then schedule or edit a meeting.
2. Tick "Create a Zoom meeting" and save.

See who joined

After an event ends, Melora asks Zoom who joined and checks in the people who were going, so they show as checked in.

• Zoom only names people from outside your Zoom account when they registered for the meeting, so Melora registers each member who is going and gives them their own join link.
• Registration needs a paid Zoom plan. On a free plan the meeting has no registration, the event says so, and nobody can be checked in from Zoom.
• Someone who opens the meeting's shared link fills in Zoom's short registration form first. They are checked in when they give Zoom the email they use in Melora.
• People who are not going to the event are never checked in.
• If you connected Zoom before members got their own links, the Zoom card asks you to reconnect once.

Joining before the host

The connected Zoom account hosts every meeting, and it is often not the person running it. So Melora lets people join at any time before the host, without a waiting room. If your Zoom account's admin has locked these settings, Zoom keeps its own.

Remove the app: disconnect Zoom

You can disconnect Zoom in either place.

1. In Melora Connect, click Settings in the menu, then the Integrations tab.
2. On the Zoom card, click "Disconnect" and confirm.

Or remove the Melora Connect app from your Zoom account in Zoom (Zoom App Marketplace, Manage, Installed Apps). Melora then disconnects Zoom the same way. Either way, Melora stops creating and updating meetings. Meetings already created keep their links and stay in Zoom.

Data Melora uses

Melora only accesses the Zoom meetings it creates for your organization, and those meetings' registrants and participants. It does not read your other meetings, recordings or chats. When you disconnect, Melora stops all access.

Support

Questions about the Zoom integration? Email support@meloraconnect.com or use our contact page.